To bulk upload bills to Xero from PDFs and photos, put the whole month's invoices into one batch, let extraction read them, optionally review the flagged ones, and send the batch to Xero as draft bills. LedgerSnaps accepts up to 50 PDF, PNG or JPG files at a time.
Why batch at month end
Handling invoices one at a time means opening, reading and typing the same fields over and over. A batch lets you do each stage once for everything: upload once, extract once, review in one pass if you want to, send once.
A month-end workflow
- Collect everything first. Put PDFs, scans and phone photos into one folder. Crop heavy backgrounds from photos where you can.
- Upload as one batch. LedgerSnaps takes up to 50 PDF, PNG or JPG files at a time and uploads several in parallel.
- Check the estimate. Before extraction, you see how many documents and AI credits the batch needs. This step is free.
- Extract. Supplier, dates, amounts, GST and line items are read for every document. Rules-based extraction does not use credits; an AI credit is used for each document the AI model reads successfully.
- Review by exception (optional). Each bill has a confidence score and checks for ABN, GST and duplicates. If you want to check, start with the low scores and the warnings, then skim the rest.
- Send to Xero. Bills are created as drafts in the organisation you chose, ready to approve inside Xero.
Keeping a batch clean
- Duplicates. The same invoice number twice in a batch, or one that already exists in the selected Xero organisation, is flagged.
- Missing names. A bill with no supplier name scores zero on confidence so it cannot slip through unnoticed.
- Bad scans. Blurry or skewed images read worse. Re-scan or retake the photo instead of correcting it by hand later.
What it costs
Plans start at A$16.95 per month excluding GST, with unlimited rules-based extraction and a monthly AI extraction allowance. New accounts get a 14-day free trial. See the pricing page for current plans.
Frequently asked questions
How many files can I upload at once?
Up to 50 PDF, PNG or JPG files per batch.
What if a PDF contains several invoices?
LedgerSnaps estimates how many documents each file contains before you extract, so you can see the count up front.
Can I edit the results before they go to Xero?
Yes. The review step is optional, but you can check each result beside the original file and correct anything before sending.
Related guides
- How to import supplier invoices into Xero
- Choosing invoice automation for Xero: a checklist for Australian businesses
Last updated: 2026-11-04 · General information only, not tax or accounting advice.